Secretary II – Community Services and Family Supports

Job Title:  Secretary II
Department:  Community Services and Family Supports
Reports To:  Kim Bowie, Chief of Community Services
Location:  2500 S. Western Avenue
Salary Level:  27,223-36,482
Status:  Non-Exempt

SUMMARY OF POSITION:
This position provides administrative and clerical support to the Chief of Community Services.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following.  Other duties may be assigned.

1. Performs a variety of tasks including typing, filing, follow-up assignments and telephone coverage for the office.
2. Responsible for typing letter, memorandums, reports, proposals and other reporting data.
3. Provides backup support and primary support in carrying out the overall responsibilities of the office.
4. Provides both written and oral translation services as needed.

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Knowledge of MS Word, Publisher and Excel required.  Minimum typing speed of 45wpm.

EDUCATION and/or EXPERIENCE: 
High school diploma or general education degree (GED), plus four years of related experience and/or training including public contact; or equivalent combination of education and experience.

LANGUAGE SKILLS: 
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organizations.  Bilingual required (English/Spanish).

MATHEMATICAL SKILLS:
Ability to add and subtract two digit numbers and to multiply and divide with 10’s and 100’s.  Ability to perform these operations using units of American money and weight measurement, volume, and distance.

REASONING ABILITY:
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk to hear.  The employee frequently is required to walk and reach with hands and arms.  The employee is occasionally required to stand; climb or balance; and stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.