SUMMARY OF POSITION 

This position provides administrative and clerical support to personnel under the SCLARC Connections Program. Also collects and reports data on services provided through the Connections Program. 

Disclaimer: This position is specifically for the SCLARC Connections Program which will run until January 2024. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Works with a team to refer families to intervention services, and provide follow up to ensure best outcomes.

Performs a variety of tasks including scheduling of early childhood screening appointments, scheduling of Connections staff calendars, typing, and filing.  

Provide families with one on one support in getting them connected to resources and assist with following up on referrals submitted to community partners. 

Responsible for capturing and recording all data for program activities including screening results, monthly and quarterly numbers, outcomes for children screened and other data as required by the program. Ensure the collection of data needed to demonstrate program outcomes.

Responsible for typing letters to families to confirm appointments, and mailing resources to families after completion of screenings.

Assists in coordination of professional development conference, presentations and trainings to community partner’s staff.

When and if applicable, provides both written and oral translation services as needed.

Other duties as assigned by the Advancement Officer.

Weekends and evening work may be assigned on an as needed basis. 

SUPERVISORY RESPONSIBILITIES -None

QUALIFICATIONS  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

EDUCATION and/or EXPERIENCE 

High school diploma or general education degree (GED); or five (5) years related experience and/or training; or equivalent combination of education and experience. Experience in using Word, Excel, and Power Point.

LANGUAGE SKILLS 

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of families or employees of organization. Ability to read, write, and speak Spanish required.

MATHEMATICAL SKILLS 

Ability to add and subtract two digit numbers and to multiply and divide with 10’s and 100’s.  Ability to perform these operations using units of American money and weight measurement, volume, and distance.

REASONING ABILITY 

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS 

California Driver License.

PHYSICAL DEMANDS  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee frequently is required to walk and reach with hands and arms.  The employee is occasionally required to stand; climb or balance; and stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.