SUMMARY OF POSITION

Performs a variety of specialized clerical and fiscal work involving the examination, reconciliation and recording of fiscal and financial records.  This position maintains the individual’s trust accounts.  Provides support to Service Coordinators and responds to vendors and staff inquiries.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Manage and Maintain Individual’s Trust Accounts Funds:

Reviews source of funds monthly to ensure the funds are coded correctly. Review trust accounts monthly to ensure account balances are not over $2,000 threshold. If the account is over $2,000, submit a spend down request to the assigned Service Coordinator for the individual to purchase any items needed to reduce the trust balance below $2,000. Manage and reconcile TCB and Source of Fund (SOF) Loans monthly to ensure loans are repaid in a timely manner. Review check run report to ensure amount being paid is correct.

Manage Reports and Annual Redetermination:

Submit Rep Payee reports to Social Security when transferring from a 3^rd party or new individual to SCLARC. Submit Social Security paperwork and Medi-Cal New Applications and Redeterminations in a timely manner. Assist case management with forms needed to complete the new applications and redetermination to avoid delays.

Reconcile Trust account and follow up with service coordinators when an individual is Inactive, transferred to another Regional Center, or deceased. Submit Trust account to Lead after 90 days if not resolved.

Handles Emergency Funding Requests.

Responds to Providers and Service Coordinators inquiries in a timely and professional manner.

Serves as liaison between staff and consumer funding sources.

Files all documents in a timely, accurate manner.

SUPERVISORY RESPONSIBILITIES –None

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); or 4 years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS

None.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee frequently is required to stand, walk, and reach with hands and arms.  The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.